If you are looking for a way to have more time for things you enjoy, whilst making more money, this article is for you. You are about to discover a simple process that will allow you to hire a great virtual assistant.
A virtual assistant is someone who works remotely, doing tasks assigned by you. Hiring one is a powerful way to quickly grow your business. Once you hire the right person, you will enjoy the benefit of having more time for things that matter to you. The best part is your business will keep running even when you’re not actively working in it.
Start with things you hate.
The first thing you want to do is to make a list of all the stuff you hate to do. For example, if answering email is something that drains your energy, you should probably delegate as much of it as possible. You should also write down all the things that take you away from your key business activities, such as acquiring new customers.
Define each task.
Your next step is to create definitions for each task you want to be done by your virtual assistant. For example, you could say “Login to the email account every morning. Separate my private messages and place them in a folder called ‘Personal’. Then answer each of the business emails. If you are confused about anything, just give me a call.”
This process will allow you to streamline all the activities that need to be done. That way, you will be able to give clear instructions to the person you hire. In addition, you will avoid wasting time on correcting mistakes made due to miscommunication.
Create the job description and post it.
Once you understand what needs to be done, it’s time to create the job description. This is simply an outline of what you expect from your virtual assistant. Describe the basic tasks, as well as the character traits you are looking for.
Make sure that your job description weeds out time wasters. You can ask the applicants to use a particular email subject line, for example “Mary’s VA application”. Giving specific instructions will quickly reveal those who really pay attention to details.
You should also include details of how much you’re going to pay the successful applicant, for the work they do for you. You should also state the frequency at which you’re going to pay. The common periods are weekly, bi-weekly, or monthly.
Go for nothing less than the best!
When it comes to virtual assistants, you get what you pay for. Don’t just go for applicants who offer to take smaller pay. If the quality of their works is low, you’ll end up wasting a lot of time and money. In addition, you’ll still have to search for another person to fill in the position! It’s much better to get it right the first time.
Interview your favourite candidates over Skype. By speaking to them, you will get further insights into how well each person fits into your business. Follow your instincts, and choose the person who is best qualified for the job.
A word of warning…
You may be tempted to hire someone just because you feel a great connection. There is a little problem with this approach. You may end giving the job to someone whose company you enjoy, but who is not very good at fulfilling the required tasks.
One way to avoid this trap is to ask a colleague to interview the final candidates for you. Another person’s opinion may open your eyes to things you might otherwise overlook. Don’t forget that you’re hiring an employee, not your new “best friend”.
Ultimately, it comes down to choosing someone with both the right work ethic and a personality that fits your goals. You may have to try out several candidates, before you find the right one. In the end, it’s well worth it. You will get more done, and the result will be reflected in your income.